Hi, I’m Lauren - the VP of Growth & Development - I’m located in Toronto and I support overall Growth & Business Development (sales) initiatives at the Agency. I’m looking for an experienced Executive Assistant to join my team and help support with managing my day-to-day tasks.
The Executive Assistant will have the ability to work one-on-one with me as well as work independently on projects, from conception to completion. If you have attention to detail, thrive in a fast-paced environment, have the ability to work under pressure, and handle a variety of activities and confidential matters with discretion, then this is the right position for you!
Who We Are:
Major Tom is the next iteration of digital marketing — a full-service agency that’s been purpose-built to help organizations thrive in an increasingly complex landscape. With headquarters in Vancouver, Toronto, and New York, you can find us on Zoom during either Pacific or Eastern Daylight Time.
Our roster of clients include OUAI, Seneca College, Pepsi, TSN and The Little Potato Company.
We’re a group of people who create work we’re proud of for folks we believe in. Our team is made up of industry specialists covering the spectrum of strategy, marketing, web development, and creative.
We all share a belief that passion and accountability are critical to delivering exceptional work. Our biggest heroes bring humility, an open mind, and a positive attitude to our team every single day. An informal — yet professional — group, we truly care about one another and you can bet that we’ll care about you, too. For more on our culture, check us out on Glassdoor, Facebook, and Instagram.
Who We're Looking For:
I’m looking for an Executive Assistant who thrives in a fast-paced environment, is highly organized with attention to detail, and is a mastermind when it comes to scheduling. As the sales pipeline is continuous, this individual must be able to exercise good judgment in a variety of situations, have strong communication and organizational skills, and maintain a realistic balance among multiple priorities.
The Right Fit - Knowledge, Key Skills & Abilities
- Strong attention to detail, as you will be a main point of contact for external relations
- Proficient in Google Suite (Calendar, Sheets, Docs, & Slides)
- Effective time management and organizational skills - with the ability to prioritize tasks properly and meet tight deadlines
- Strong communication skills - both verbal and written
- Excellent interpersonal skills with the ability to build relationships
- Ability to be nimble - adapt quickly to changing or evolving priorities
- Ability to work independently with minimal direction
- Strong critical thinking and problem-solving capabilities
What You'll Get To Do:
The main goal of the Executive Assistant is to work closely and effectively with the VP Growth & Development to keep them well informed of upcoming follow-ups, tasks, commitments and responsibilities. Day-to-day responsibilities include:
- Administration support: manage an active calendar, schedule meetings, take meeting notes, write emails to external and internal partners, write to-do lists, prioritize and follow-up with incoming tasks, complete expense reports, organize day-to-day tasks
- Sales support: draft and edit proposals, credentials decks, and contracts (PandaDoc); develop sales briefs for new leads; manage a sales pipeline in Hubspot; coordinate with multiple departments (as required)
Some of the Benefits & Perks You’ll Get:
- Paid time off and bonus time off during the holiday season to spend time with your loved ones without thinking about work.
- Flexible working hours and work-from-home options. You know how and when you work best, and we trust you to do it.
- Comprehensive medical benefits, including a healthcare spending account, so you can take care of yourself and your family.
- Access to LinkedIn Learning and support in your professional development because we want to help you achieve your goals.
- A wellness program including weekly meditation so you can take care of your mind.
- Regular Lunch and Learns covering a vast array of topics all designed to keep you informed on the industry and our agency.
- Access to internal committees led by subject matter experts that are designed to tackle plans or solve problems. These committees ensure that everyone within our agency has the opportunity to learn about the different facets of our organization. Are you a project manager fascinated by work in the creative department? No problem, sign up and see how it’s done.
Major Tom is committed to equal opportunity and fair treatment for all. The company prohibits discrimination on the basis of age, race, disability, ethnicity, marital or family status, national origin, religion, gender, sexual orientation, veteran status, genetic information, gender identity, medical condition or any other characteristic protected by law.